General Information

General Information

Thank you for your interest in Exploration Day Camp!  Below is a list of general information that will help guide you through the process of planning your summer.  

If you need any assistance with registration or have questions about camp, please contact us by email at [email protected] or by calling our year-round office at (610) 664-8800.  We are more than happy to assist you and we look forward to seeing you this summer!

Waldron Mercy Academy

513 Montgomery Avenue

Merion Station, PA

Ages 5 to 11

June 12th to August 4th  

*Register for 1 to 8 weeks!

EXPLORATION CAMP CALENDAR:

2017 Main Line Day Camp Calendar

 

REGISTRATION:

All Camp Registration is completed online!

At the top of each webpage you can click on the “Register Now!” button to begin registration.  This will direct you to the registration portal where you may register for Exploration Day Camp at Waldron Mercy Academy.

If you are having difficulty with registration, just contact our year-round office and we will assist you!

REGISTER NOW for Camp!

REGULAR CAMP HOURS:

Regular camp hours are from 9:00am to 3:30pm.  Families have a 15 minute grace period to drop off before 9:00am to pick up after 3:30pm.

EXTENDED HOURS:

We offer both Early Arrival and Extended Day at camp.

Early Arrival is from 8:00am to 9:00am.  If you drop of your child prior to 8:45am it is considered Early Arrival and your account will be billed accordingly.

Extended Day is from 3:30pm to 6:00pm.  If you pick up your child after 3:45pm it is considered Extended Day and your account will be billed accordingly.

Early Arrival/Extended Day: If you would like to book Early Arrival, and/or Extended Day, please do so by the Friday prior to your child’s upcoming camp week.  If  you need to add any of these options during the camp week, please send your request  directly to [email protected] and we will do our best to accommodate you (and will charge your credit card on file).

If your child attends Early Arrival or Extended Day and it was not previously scheduled and paid for, our office reserves the right to bill your account and charge the card on file.

PAYMENT OPTIONS FOR CAMP:

Families may pay with Visa, Discover, MasterCard, E-check or cash.

If registering prior to April 1, 2017, you may pay in full, or may pay the first 50% of tuition at the time of registration and the final 50% of tuition on April 1, 2017.

If registering on or after April 1, 2017, payment in full is due upon registration.

Payments made by cash should be dropped off at our year-round office only if registration is submitted, and a receipt will be provided.

Additional payment plans can be arranged upon request (i.e. three payments of 1/3 each).

CAMP DISCOUNTS:

We offer great camp discounts!

Multi-Week Discounts: Multi-Week discounts are already built into tuition… The more weeks you register for, the more you save! Multi-Week Savings (2 or more weeks) are based off of standard one-week tuition rates.

Early Registration Discount:  SAVE an additional $30 per week!  Our Early Registration Deadline is February 15, 2017 and our Early Registration Discounts are factored into the tuition schedule for registration ON or Before February 15, 2017.  To view our tuition schedules click Exploration Day Camp Tuition.

Additional Sibling Discount:  SAVE $30 per week for the 2nd, 3rd, 4th… sibling! This discount applies only to additional siblings, where the additional siblings are registered for the same full week, full days of camp as the first sibling (Monday to Friday, 9:00am to 3:30pm). The “first child” is the sibling registered for the most weeks (full week/full days only).  Additional siblings are the “2nd, 3rd, 4th child, etc.”  The Additional Sibling Discount will be applied by our camp office to your account within fourteen (14) days of your registration.

The Early Registration Discount and Sibling Discount cannot be combined, and are not combined with any other Lavner Camps’ offerings (Specialty Day Camps, TECH R3VOLUTION™, GreenFun Eco Camp, or the CIT Leadership Program).

*Discounts apply towards full week/full days (Monday to Friday, 9:00am to 3:30pm) general camp tuition only and do not apply to Extended Hours (early arrival, extended day), lunch, or private swim lessons.

*Referral Fees can be combined with any of the above discounts.

REFERRAL PROGRAM:

Receive a $50 referral credit in your Lavner Camps Account for the next camp season (Summer 2018) for each “new family” you refer who registers their child for at least one full week of Lavner Camps during Summer 2017  (Monday to Friday, full days only).

If you refer four (4) or more families, your referral fees increase from $50 per family to $60 per family!

A “New Family” is a family that has never registered a child for a Lavner Camps summer camp or year-round program.

The new family must list your name on the “referred by” line on their online camper registration form.  A new family can only list one referral source.

To be eligible for a referral credit, you must also send a child to Lavner Camps in summer 2017 for at least one week (full week, full days).

Referrals are unlimited and are awarded in October 2017 in your Lavner Camps Account.  You will be notified by email once your referral credit(s) are awarded!

The family tallying the most referrals for the summer of 2017 will receive one (1) free week of camp at any of our day camps for the Summer of 2018!

Referral credits are not transferrable and can only be used for Summer 2018 with a minimum booking of one full week (full days) of camp.

TAX BENEFITS:

You may qualify for tax benefits through the dependent care credit for camp. Don’t forget to check with your accountant to see if you qualify!  Our EIN number is provided on your camp receipt, which you can access at any time by logging into your account.  You can also request a receipt by emailing us at [email protected]

OPTIONAL LUNCH PROGRAM:

Families have the option of purchasing lunch or packing lunch for their child.

If a child has a food allergy, the child’s family is required to pack lunch each day for this child, and lunch may not be purchased through camp.  Our third party food service vendors are not able to guarantee that the lunches are free from food allergens and/or free from any cross contamination.

If you decide to purchase lunch you can do so online during registration or can log back into your account and purchase lunch until the Friday prior to the start of the camp week.  Depending upon the location, lunches are ordered from area restaurants, caterers, and/or the university or school cafeteria.  

If you are packing a lunch, please make sure all food items are nut-free.  Lunches can be refrigerated upon request (just ask one of your child’s camp instructors or the camp director).

NUT-AWARE CAMP: 

For the safety of our campers, we are a Nut-Aware camp.  Please do not send any nut products to camp with your child.  While we are a “Nut-Aware” camp, we cannot guarantee a nut-free environment.

Check out our lunch menu and all of the great daily options here: Lavner Camps ~ 2017 Lunch Menu

Please Note:  The lunch menu is subject to change.

SNACK:

Campers should pack a nut-free snack and a water bottle. Snack time typically takes place at 10:15am.

NUT-AWARE CAMP:

For the safety of our campers, we are a Nut-Aware camp. Please do not send any nut products to camp with your child.  While we are a “Nut-Aware” camp, we cannot guarantee a nut-free environment.

WATER BREAKS:

Campers have access in many areas around campus for water breaks.  Camp counselors ensure that our campers are taking ample water breaks throughout the camp day.

CAMP APPAREL:

Every camper receives one free Exploration Day Camp t-shirt!

Additional Lavner Camps’ apparel like super cool t-shirts, hats, water bottles, etc. can be purchased at The Lavner Camps Store, located at 229 Haverford Avenue, Narberth PA, 19072.

CANCELLATION POLICY:

Cancellation on or before March 3, 2017: If you need to cancel your child’s enrollment, you must notify us in writing via email to [email protected] by March 3, 2017 in order to receive a partial refund of your camp payment.  Cancellations on or before March 3, 2017 will result in a partial refund of 90% of camp tuition paid.

Cancellation after March 3, 2017: All tuition payments for camp are non-refundable after March 3, 2017 regardless of any reason for cancellation or “no show.”  Camp payments include all payments toward camp including but not limited to regular camp hours, early arrival, extended day, and private swim lessons.  Lavner Camps does not provide “make-up” days for missed days of camp or lessons regardless of reason.

CHANGE OF CAMP SCHEDULE:

Changing Camp Schedule on or before May 1, 2017:  If you wish to change your child’s camp week(s) and submit your request on or before May 1, 2017, Lavner Camps will accommodate this change at no charge, however the new camp dates requested are subject to availability.  We do our best to accommodate all requests.

Changing Camp Schedule after May 1, 2017:  If you wish to change your child’s camp schedule and your request is made after May 1, 2017 there is a $25.00 change fee for each camp week (per child) regardless of reason, and placement into a new camp week(s) is subject to availability.

Change of Camp Week requests must be made directly to our year-round office by email only – Please email the change of week requests to [email protected]

A Change of Week must be made by the Tuesday (5:00pm) prior to the upcoming camp week to be granted.

Change of weeks can only be made within the same summer (a camp week in Summer 2017 can only be changed to another camp week in 2017.)

RECESS PERIOD:

A recess period is offered in each camp following lunch.  Recess can consist of indoor and/or outdoor games that are both structured and unstructured.

Authorized Individuals to Pick Up a Camper:

In order for an individual to pick up and sign out your child from camp, he/she must (1) be listed on your online Camper  Registration Form as an authorized individual to pick up your child and (2) present a valid  driver’s license or government issued photo ID at pick up.  The Camper Registration Form is the form you completed  during  online registration, and the question pertaining to Authorized  Individuals to drop  off/pick up is on the first page of this form. All Authorized Individuals must be listed on  your Camper  Registration Form by the Friday prior to your child’s upcoming camp week (any manual changes you make after this Friday will not be reflected or communicated to our camp office).  If you need to add or delete an authorized pick-up person during the camp week, you must email this request to [email protected] from the primary email address on your account.  All  amendments of authorized individuals (additions or deletions)  must be made by the  primary account holder on the Camper Registration Form.  To login  to your account, visit  www.lavnercampsandprograms.com and click on the “Register  Now!”  button at the top of  the website.

Authorization for staff to Apply Sunscreen:

If you would like to authorize our staff to  apply sunscreen on your child, you can do so on your online Camper Registration Form.  Authorization must be made by the Friday prior to your child’s upcoming camp week and  campers can must bring their own sunscreen to camp.  Your child’s sunscreen must have  his or her name and application instructions attached.  If you did not authorize our staff to apply sunscreen but wish to do so during the camp week, please email your authorization to [email protected]

Online Camper Registration Form & Camper Information:  

We ask many  important questions regarding your child on his/her online Camper Registration Form.  Please make sure all information (e.g. medical information, grouping requests,  authorized  individuals to drop off/pick up, emergency contact information) that you want current for  the camp week is updated on your child’s Camper Registration Form by the Friday prior to  the start of the upcoming camp week.  If you need to add any information after the Friday  prior to the upcoming camp week, you must (1) add it to your child’s online Camper  Registration Form and (2) email this information to both our Central Office  ([email protected]) and the on-site camp director at your location.

BEHAVIORAL POLICY:

Lavner Camps reserves the absolute right to dismiss a camper without refund for any behavior deemed by Lavner Camps that (1) threatens or endangers the welfare and/or the safety of any camper, instructor, or any other person involved with the camp, (2) is disruptive to the overall camp environment, which interferes with the beneficial use and enjoyment by campers and staff, or (3) for any form of bullying of other campers or disrespectful behavior to camp authority.  Lavner Camps emphasizes a safe, fun, and healthy camp environment that fosters learning and friendship, and appropriate camp behavior is essential to a great overall experience for everyone involved.  It is imperative that every camper feels included, safe, and part of our camp community.

CAMPER ELECTRONIC DEVICE POLICY:

Campers are not permitted to use cell phones, personal computers, or any other electronic devices that connect to the internet while at camp except for camp owned computers used for camp purposes.  “While at camp” pertains to all times that a camper is on location at camp.   If you would like to get in touch with your child during the camp day, please contact our on-site camp director.  The on-site camp director’s contact information (name, phone, and email) will be placed on the Dry Erase board at the sign in location.  During the camp week, you may also contact our central office ([email protected] or (610) 664-8800) to obtain the contact information for the on-site director.  Additionally, if your child would like to contact you during the camp day, he/she may contact you through the camp director or camp instructor.

PERSONAL PROPERTY POLICY:

Campers may bring personal items/equipment to camp, but Lavner Camps is not responsible or liable for any personal items/equipment that is lost, stolen, left behind, or broken.

“LOST AND FOUND” POLICY:

Lavner Camps is not responsible or liable for any personal items/equipment that is left behind at camp. All “Lost and Found” items/equipment will be held at camp until the last day of camp. All “Lost and Found” items/equipment that are not picked up at camp by the last day of camp will be discarded.

NEW AND AMENDED CAMP POLICIES:

To ensure a safe and productive camp environment, Lavner Camps reserves the right to add or amend camp policies at any time.  All current policies can be found at www.lavnercampsandprograms.com in real time.

FINANCIAL AID:

If you are interested in applying for financial aid for Summer 2017, and you think you may qualify for financial assistance, you can obtain a financial aid application and direct any questions by email to [email protected]  The deadline for the submission of the financial aid application is February 21st, 2017 and the only method of submission is by email to [email protected]  Because we receive many applications, we are not able to consider any application received after February 21, 2017.  If you miss the deadline this year, please keep us in mind for next year!

CONTACT INFORMATION:

Please feel free to contact us with any questions or comments you may have!

Year-Round Office: (610) 664-8800

Email: [email protected]

Website: www.lavnercampsandprograms.com

Mailing:  Lavner Camps:  229 Haverford Avenue – 1st Floor, Narberth, PA 19072