General Information

General Information

Thank you for your interest in Lavner Camps!  

Below is a list of general information that will help guide you through the process of planning your summer. We highly recommend that you read the camp descriptions by clicking on your desired camps (on the left-side navigation of this page), and to reach out to us with any questions or comments you may have ([email protected]).  We enjoy helping families plan for incredible summer experiences and look forward to assisting you!

REGISTRATION:

You may register for camp entirely online by visiting lavnercampsandprograms.com and clicking the “register now!” button on the top our homepage.

To begin registration, create a login ID (your email address) and password so you can check your account and camp schedule with us at any time.  Once logged in, complete your household information, begin scheduling your camp weeks and sessions, select any applicable discounts, complete your registration form, and submit payment.

If paying by credit card or by E-Check, please do so online.  Any payments by cash must be made in person at our year-round office, located at 229 Haverford Avenue, Narberth, PA 19072, and you will receive a receipt for payment.  Now that we accept E-Check, we do not accept payment by check in the mail.

If you have any questions or issues regarding registration, please call our year-round office (610) 664-8800 or email us at [email protected] for assistance.  If you choose to email us, please provide your phone number and the location/camp weeks you wish to register for (we will hold these spots for you for three business days).

CONSENT FORM:

You must register for camp online (by clicking the “Register Now!” button at the top of the homepage on lavnercampsandprograms.com)  When registering, you must complete the entire camper registration form, which contains a consent form that must be signed by the parent and/or legal guardian of the camper.  If you registered over the phone, our office will start your registration, but you will still need to complete your registration online which includes our camper registration form.  If you do not complete our consent form but send your child to camp, this will be considered as implied consent to the terms and conditions listed in our consent form.  If you are having trouble accessing online registration, you must print the consent form and scan/email it to [email protected] prior to your child attending camp.  The consent form constitutes the entire agreement and no section of the consent form may be waived by any other writings or methods of communication.

CAMP MEDICAL FORM:

You may complete one of the medical forms provided below or you can provide us with the health form that was submitted to your child’s school for their current school year.  Please scan/email your form to [email protected]

Camper-Health-History-Form

or

Camper-HealthCare-Recommendations

CAMP TUITION:

Camp Tuition is provided on each specialty camps individual web page.

PAYMENT OPTIONS:

Families may pay with Visa, Discover, MasterCard, E-check, or Cash.

If registering prior to April 1, 2017, you may pay the first 50% at the time of registration and the final 50% on April 1, 2017.

If you choose to pay in installments, the Early Registration discount is only effective if all payments are received by the Early Registration deadline of March 1, 2017.  If your final payment is not processed by the Early Registration deadline on March 1, 2017, you are still eligible for sibling discounts and the referral program (if applicable).

If registering on or after April 1, 2017, payment in full is due upon registration.

Payments made by cash should be dropped off at our year-round office when registration is made, and a receipt will be provided.

Other payment plans can be arranged (i.e. 50% payment, 25% payment, 25% payment) by calling our year-round office (610) 664 – 8800 or emailing [email protected]

Any payment made is considered “paid tuition” and falls under our Cancellation policy.

Additional payment plans can be arranged upon request (i.e. three payments of 1/3 each).

CAMP DISCOUNTS:

We offer an excellent variety of camp discounts and a very popular referral program.

Early registration and sibling discounts are not combined (the highest discount value will be awarded.)

Discounts for Specialty Camps cannot be combined with Exploration Day Camp or TECH R3VOLUTION discounts.

Referral credits for “new camp families” are in addition to any discount you receive and are awarded as credits for summer 2018.

DISCOUNTS for Camps in PA, NJ, MD, and DC:

Early Registration Discount – SAVE $30 per camp week when you submit registration and full payment for a camper by March 1, 2017 for one (1) or more full weeks, full days (Monday to Friday, 9:00am to 3:30pm) for any Specialty Day Camp in Pennsylvania, New Jersey, Maryland, or Washington DC.

Multi Week Discount – Save an Additional $30-$100 off! Save an Additional $10 off per camp week when you register a camper for for three (3) full weeks of camp or more in Summer 2017 (per camper)! The “Additional Multi Week Savings” discount is applied in addition to the “Early Registration Discount.”  

Example:  If you register your child by March 1, 2017 for four weeks of camp, you will save $30 off per week with the Early Registration Discount ($120 total), plus an additional $10 per week with the Multi-Week Discount ($40 total), totaling $160 in savings total.

Additional Sibling Discount – SAVE $30 for each additional sibling (2nd, 3rd, 4th child etc…) attending at least one full week(s), full days only, (9:00am to 3:30pm) of any Specialty Day Camp.  The primary camper is the child booked for the most camp weeks.  Additional Siblings qualify for this discount even if they are attending a different camp or location.  All Additional Sibling Discounts are awarded as refunds within fourteen (14) business days upon submission of your registration and payment for camp.  This discount will be provided as a partial refund to your credit card or by check by our camp office, depending upon your payment method for camp.

Please Note:  The “Additional Sibling Discount” cannot be combined with the “Early Registration Discount” or the “Additional Multi Week Saving Discount.” The highest discount value is awarded.

DISCOUNTS for Camps in Manhattan (New York City) at NYU:

Please Note: Camp tuition in Manhattan (NYC) is higher than tuition at all other locations, therefore some discounts below may be greater.

Early Registration Discount – SAVE $50 per camp week when you submit registration and full payment for a camper by March 1, 2017 for one (1) or more full weeks, full days (Monday to Friday, 9:00am to 4:00pm) for any Specialty Day Camp in New York.

Multi Week Discount – Save an Additional $30-$100 off!  Save an Additional $10 off per camp week when you register a camper for for three (3) full weeks of camp or more in Summer 2017 (per camper)! The “Additional Multi Week Savings” discount is applied in addition to the “Early Registration Discount.”  

Example:  If you register your child  for four weeks of camp in Summer 2017, you will save $50 off per week with the Early Registration Discount ($200 total), plus an additional $10 per week with the Multi-Week Discount ($40 total), totaling $240 in savings total.

Additional Sibling Discount – SAVE $50 for each additional sibling (2nd, 3rd, 4th child etc…) attending at least one full week(s), full days only, (9:00am to 3:30pm) of any Lavner Specialty Day Camp during Summer 2017.  The primary camper is the child booked for the most camp weeks.  Additional Siblings qualify for this discount even if they are attending a different camp or location. All Additional Sibling Discounts are awarded as refunds within fourteen (14) business days upon submission of your registration and payment for camp.  This discount will be provided as a partial refund to your credit card or by check by our camp office, depending upon your payment method for camp.

Please Note:  The “Additional Sibling Discount” cannot be combined with the “Early Registration Discount” or the “Additional Multi Week Saving Discount.” The highest discount value is awarded.

REFERRAL PROGRAM:

Receive a $50 referral credit in your Lavner Camps Account for the next camp season (Summer 2018) for each “new family” you refer who registers their child for at least one full week of Lavner Camps during Summer 2017  (Monday to Friday, full days only).

If you refer four (4) or more families, your referral fees increase from $50 per family to $60 per family!

A “New Family” is a family that has never registered a child for a Lavner Camps summer camp or year-round program.

The new family must list your name on the “referred by” line on their online camper registration form.  A new family can only list one referral source.

To be eligible for a referral credit, you must also send a child to Lavner Camps in summer 2017 for at least one week (full week, full days).

Referrals are unlimited and are awarded in October 2017 in your Lavner Camps Account.  You will be notified by email once your referral credit(s) are awarded!

The family tallying the most referrals for the summer of 2017 will receive one (1) free week of camp at any of our day camps for the Summer of 2018!

Referral credits are not transferrable and can only be used for Summer 2018 with a minimum booking of one full week (full days) of camp.

TAX BENEFITS:

You may qualify for tax benefits through the dependent care credit for camp.  Don’t forget to check with your accountant to see if you qualify!

FINANCIAL AID:

Lavner Camps strives to provide financial assistance for our camps to as many families as possible with household income of $50,000/year or less.  Families may apply and be considered for financial aid for camp for Summer 2017.  To obtain an application for financial aid, you must email [email protected]  The deadline for the submission of the application is February 21st, 2017 and the only method of submission is by email to [email protected]  Because we receive many inquiries and applications, we are not able to consider any application received after February 21, 2017.  If you miss the deadline this year, you can still check out all of our discounts/referral program, inquire about a payment plan, or keep us in mind for next year – the application period for financial aid for Summer 2018 will be from January 4th, 2018 to February 21, 2018.  If you missed the deadline this year, we hope you will keep us in mind for next year!

CANCELLATION POLICY:

Cancellation on or before March 3, 2017: If you need to cancel your child’s enrollment, you must notify us in writing via email by March 3, 2017 to [email protected] in order to receive a partial refund of your camp payment.  Cancellations on or before March 3, 2017 will result in a partial refund of 90% of camp tuition paid.  Cancellations by this March 3, 2017 are only accepted by request via email to [email protected]

Cancellation after March 3, 2017:  All tuition payments for camp are non-refundable after March 3, 2017 regardless of any reason for cancellation.  Camp payments include all payments toward camp including but not limited to regular camp hours, early arrival, extended day, private lessons, and lunch.

We do not provide make up days for missed days of camp, “no-shows”, or missed lessons regardless of reason.

CHANGE OF CAMP WEEKS:

Changing Camp Schedule on or before May 1, 2017: If you wish to change your child’s camp week(s) on or before May 1st, 2017, Lavner Camps will accommodate this request for no charge, however the new camp dates requested are subject to availability.  We do our best to accommodate all requests.

Changing Camp Schedule after May 1, 2017: If you wish to change your child’s camp week after May 1st, 2017 there is a $25.00 change fee (per camp week) per child, and placement into a new camp week(s) is subject to availability.

A change of camp week pertains to either a change of dates, change of camp, or change of location.

A Change of Week must be made by the Tuesday (5:00pm) prior to the upcoming camp week to be granted.

Change of Camp Week requests must be made directly to our year-round office by emailing [email protected]

Change of weeks can only be made within the same summer (a camp week in Summer 2017 can only be changed to another camp week in 2017).

CAMP PACKETS:

Camp Packets, which include additional information, will be available available on each Specialty Day Camp Location’s individual webpage on May 1, 2017.  Camp packets include detailed information specific to your camp(s) and location(s).  Some information included in camp packets are: drop off and pick up information, sign in/out procedure, what to bring to camp, locational information, link to the map of each location, lunch, and more…

Regular Camp Hours & Drop Off/Pick Up Times:

At all camp locations except for New York locations, the regular camp day is from 9:00am to 3:30pm.

At camp locations in New York, the regular camp day is from 9:00am to 4:00pm.

Our camp staff record your drop off and pick up times each day.

Early Arrival is from 8:00am to 9:00am at all camp locations.  If you drop off your child prior to 8:45am it is considered Early Arrival and your account will be billed for early arrival (if not previously registered for early arrival).

Extended Day at all locations (except New York locations) is from 3:30pm to 6:00pm.  If you pick up your child after 3:50pm it is consider Extended Day and your account may be billed for extended day (if not previously registered for extended day).  

At New York camp locations, Extended Day is from 4:00pm to 6:00pm.  If you pick up your child after 4:20pm it is consider Extended Day and your account may be billed for extended day (if not previously registered for extended day).  

  

EXTENDED HOURS – Early Arrival & Extended Day:

Early arrival and extended day is provided at all campsites.

Early Arrival – 8:00am to 9:00am (all camp locations)

Extended Day – 3:30pm to 6:00pm (all locations except for NY)

                         4:00pm to 6:00pm (NY locations)

If you would like to book Early Arrival, and/or Extended  Day please do so by the Friday prior to your child’s upcoming camp week.  If  you need to add any of these options during the camp week, please send your request  directly to [email protected] and we will do our best to accommodate you (and will charge your credit card on file).

If your child attends Early Arrival or Extended Day and it was not previously scheduled and paid for, our office reserves the right to bill your account and charge your credit card on file.

While we do ask that you book in advance, we are flexible and will work to accommodate your requests for early arrival/extended day even if made during the camp week!

OPTIONAL LUNCH PROGRAM:

Families have the option of purchasing lunch or packing lunch for their child.

If a child has a food allergy, the child’s family is required to pack lunch each day for this child, and lunch may not be purchased through camp.  Our third party food service vendors are not able to guarantee that the lunches are free from food allergens and/or free from any cross contamination.

If you decide to purchase lunch you can do so online during registration or can log back into your account and purchase lunch until the Friday prior to the start of the camp week.  Depending upon the location, lunches are ordered from area restaurants, caterers, and/or the university or school cafeteria.

If you are packing a lunch, please make sure all food items are nut-free.  Lunches can be refrigerated upon request (just ask one of your child’s camp instructors or the camp director).

NUT-AWARE CAMP: 

For the safety of our campers, we are a Nut-Aware camp.  Please do not send any nut products to camp with your child.  While we are a “Nut-Aware” camp, we cannot guarantee a nut-free environment.

RECESS PERIOD:

A recess period is offered in each camp following lunch.  Recess can consist of indoor and/or outdoor games that are both structured and unstructured.   An optional free swim period is offered at the Katz JCC (June 19th to August 25th) and Waldron Mercy Academy (June 12th to August 4th).  Swimming is not available at other locations.

AUTHORIZED INDIVIDUALS TO PICK UP A CAMPER:

In order for an individual to pick up  and sign out your child from camp, he/she must (1) be listed on your online Camper  Registration Form as an authorized individual to pick up your child and (2) present a valid  driver’s license or government issued photo ID.  The Camper Registration Form is the  form you completed  during  online registration, and the question pertaining to Authorized  Individuals to drop  off/pick up is on  the first page of this form. All Authorized Individuals  must be listed on  your  Camper  Registration Form by the Friday prior to your child’s  upcoming camp week.  All  amendments of authorized individuals (additions or deletions)  must be made by the  primary account holder on the Camper Registration Form.  To login  to your account, visit  www.lavnercampsandprograms.com and click on the “Register  Now!”  button at the top of  the website.

AUTHORIZATION FOR STAFF TO APPLY SUNSCREEN:

If you would like to authorize our staff to  apply sunscreen on your child, you can do so on your online Camper Registration Form.  Authorization must be made by the Friday prior to your child’s upcoming camp week and  campers can must bring their own sunscreen to camp.  Your child’s sunscreen must have  his or her name and application instructions attached.

ONLINE CAMPER REGISTRATION FORM & CAMPER INFO:

We ask many important questions regarding your child on his/her online Camper Registration Form.  Please make sure all information (e.g. medical information, grouping requests,  authorized  individuals to drop off/pick up, emergency contact information) that you want current for the camp week is updated on your child’s Camper Registration Form by the Friday prior to  the start of the upcoming camp week.  If you need to add any information after the Friday prior to the upcoming camp week, you must (1) add it to your child’s online Camper  Registration Form and (2) email this information to both our Central Office  ([email protected]) and the onsite camp director at your location.

PRIVATE LESSONS AT CAMP:

Private lessons are offered at many of our specialty day camps.  You may book an AM lesson from 8:00am to 8:45am or PM lesson from 3:45pm to 4:30pm.  *PM lessons at our NYC locations take place from 4:15pm to 5:00pm.

If your child is registered for a private lesson before camp, early arrival coverage is included in the cost of the private lesson on that day.  If your child is registered for a private lesson after camp, extended day coverage until 6:00pm is included in the cost for the private lesson on that day.  If you register for a private lesson, you should not book the coinciding extended care option for the early/extended coverage during registration.

Lessons are offered in the subject matter of your child’s camp and tailored to your child’s ability level.

Private lessons are only offered to campers in attendance during that camp week.

All lessons should be booked via online registration.  Spots are limited!

WATER BREAKS:

Campers have access in many areas around campus for water breaks. Instructors ensure that our campers are taking ample water breaks throughout the camp day.

LAVNER CAMPS APPAREL:

Free t-shirt:  Every camper receives one white “Lavner Camps!” t-shirt.

Additional Lavner Camps apparel t-shirts (red, white, and light blue) and hats (white) are available for purchase when you register for camp or on lavnercamps.com at any time.

Any apparel purchased during registration will be received during your child(ren)’s first day of camp.

BEHAVIORAL POLICY:

Lavner Camps reserves the absolute right to dismiss a camper without refund for any behavior (1) that threatens or endangers the welfare and/or the safety of any camper, instructor, or any other person involved with the camp, (2) is disruptive to the overall camp environment, which interferes with the beneficial use and enjoyment by campers and staff, or (3) for any form of bullying of other campers or disrespectful behavior to camp authority.  Lavner Camps emphasizes a safe, fun, and healthy camp environment that fosters learning and friendship, and appropriate camp behavior is essential to a great overall experience for everyone involved.  It is imperative that every camper feels included, safe, and part of our camp community.

CAMPER ELECTRONIC DEVICE POLICY:

Campers are not permitted to use cell phones, personal computers, or any other electronic devices that connect to the internet while at camp except for camp owned computers used for camp purposes.  “While at camp” pertains to all times that a camper is on location at camp.   If you would like to get in touch with your child during the camp day, please contact our onsite camp director.  The onsite camp director’s contact information (name, phone, and email) will be placed on the Dry Erase board at the sign in location.  During the camp week, you may also contact our central office ([email protected] or 610 664-8800) to obtain the contact information for the onsite director.  Additionally, if your child would like to contact you during the camp day, he/she may contact you through the camp director or camp instructor.

NEW AND AMENDED CAMP POLICIES:

To ensure a safe and productive camp environment, Lavner Camps reserves the right to add or amend camp policies at any time.  All current policies can be found at www.lavnercampsandprograms.com in real time.

PERSONAL PROPERTY POLICY:

Campers may bring personal items/equipment to camp, but Lavner Camps is not responsible or liable for any personal equipment that is lost, stolen, or broken.

“LOST AND FOUND” POLICY:

Lavner Camps is not responsible or liable for any personal items/equipment that is left behind at camp. All “Lost and Found” items/equipment will be held at camp until the last day of camp.  All “Lost and Found” items/equipment that are not picked up at camp by the last day of camp will be discarded.

ACCOUNT BALANCES:

If your child arrives at camp and you have an account balance, Lavner Camps reserves the right to process your credit card on file for the camp week.

CONTACT INFORMATION:

We are Always Happy to Assist You!  Please feel free to contact us with any questions or comments you may have!

Office: (610) 664-8800

Email: [email protected]

Website: www.lavnercampsandprograms.com

Mailing:  Lavner Camps  –  229 Haverford Avenue – 1st Floor, Narberth, PA 19072